Privacy Policy

Your privacy is important to us. This policy explains what data we collect and how we use it.

Last updated: December 14, 2024

Our Core Principle

All data collected through our application is used solely for the purpose of providing HR management services within the application. We do not process, analyze, or use your data in any way, shape, or form outside of the application's core functionality.

Introduction

HR Manager ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our HR management platform.

Data Collection

Data We Collect

We collect the following types of data to provide our HR management services:

Authentication Data

  • Email address
  • Clerk user ID

Used exclusively for user authentication

Staff Profile Data

  • Name, phone, address
  • Date of birth
  • Emergency contacts
  • Job role assignment

For scheduling and communication

Certificates & Compliance

  • Certificate names & files
  • Expiry dates
  • Issuer information

Track compliance requirements

Immigration Documents

  • Status type & documents
  • Expiry dates
  • Reference numbers

Verify work authorization

Clock In/Out Data

  • Timestamps
  • GPS coordinates
  • Source (web/mobile/admin)

Track work hours & attendance

Timesheets

  • Shift times & assignments
  • Signed photo uploads
  • Approval status

Process payroll & invoices

Client Information

  • Business names & contacts
  • Addresses & phone numbers
  • Pricing & rate information

Manage business relationships

Financial & Invoice Data

  • Invoice numbers & details
  • Pricing & rates
  • Payment status

Generate invoices & track billing

Data Usage

How We Use Your Data

What We Do

  • Provide HR management platform
  • Manage accounts & authentication
  • Schedule shifts & assignments
  • Track hours & generate timesheets
  • Process invoices & financial records
  • Monitor compliance requirements

What We Do NOT Do

  • We do not sell your data
  • We do not use data for marketing
  • We do not share with analytics services
  • We do not use for AI training
  • We do not analyze for external BI
Security

Data Storage and Security

Encryption

Data encrypted at rest and in transit using HTTPS/TLS

Access Control

Restricted to authorized users within your organization

Secure Storage

Secure databases with multi-tenant isolation

Authentication

Secure third-party services (Clerk) for user auth

File Storage

Secure cloud storage (Supabase) for uploads

Regular Audits

Security audits and updates performed regularly

Your Rights

You have full control over your personal data

Right to Access

View and access your personal data through the application

Right to Update

Update your personal information at any time through profile settings

Right to Delete

Request deletion of your account and associated data by contacting support

Right to Data Portability

Export your data in a machine-readable format

Third-Party Services

We use the following third-party services to provide our platform:

Clerk: For user authentication and account management.View privacy policy
Supabase: For secure file storage.View privacy policy
Database Hosting: Your data is stored in secure, encrypted databases

These services are used solely for infrastructure and do not process your data for their own purposes beyond what is necessary to provide their services.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

For data protection inquiries or to exercise your rights, please contact your organization's administrator or reach out to our support team.